Protecting Specific Content in a Word DocumentSo you’re getting ready to send out your Word doc, but you want to make sure that certain parts of the document remain untouched. Instead of leaving this up to trust, you can take advantage of a feature that allows making specific parts of your content read-only, rendering them un-editable.First, go ahead and open the Word document to be protected and head over to the “Review” tab.Next, click the “Restrict Editing” button.The “Restrict Editing” pane will appear on the right side of Word.
- Editing Password Protected Word Document
- Editing Protected Word Document
- Editing Password Protected Word Document
Here, tick the “Allow only this type of editing in the document” checkbox.Once ticked, you’ll notice the drop-down menu underneath becomes selectable. Make sure “No changes (Read only)” is selected from the menu. You’ll also notice a new “Exceptions” option, but we’ll come back to that later.Now, you’ll need to select the parts of the document for which you do want editing allowed.
Editing Password Protected Word Document
Whatever parts you don’t select will end up as read-only. Go ahead and select the text by clicking and dragging your mouse across the text. If you have specific content in two separate sections that you’d like to keep open for editing, hold the Ctrl key while you click and drag to add them to your selection.Once the text is selected, head back over to the “Restrict Editing” pane and tick the “Everyone” checkbox under the “Exceptions” section. This allows everyone that receives the document to edit the content you selected. If you’re on a company network and would like only to allow specific people to be able to edit the content, select “More users” and enter the users’ names (note that this requires access to a central, network user directory).Finally, under the “Start enforcement” section, click “Yes, Start Enforcing Protection.”The “Start Enforcing Protection” window will appear, warning you that the document isn’t encrypted and therefore susceptible to malicious users. You’ll be prompted to enter a password.
Go ahead and do so, then select “OK.” If you selected specific people for whom to allow editing, you’d select the “User authentication” option instead.Word now highlights, as well as brackets, the selected text. This is an identifier for users that those are the editable sections.In the right-hand pane, you’ll also notice a new option that lets you hop from editable section to editable section. All you need to do is click “Find Next Region I Can Edit.”The “Show All Regions I Can Edit” option points out the editable sections, as the name implies. If you’d like to remove the highlights from the text, uncheck the box next to “Highlight the regions I can edit.”To remove the protection restrictions on the document, click “Stop Protection” at the bottom of the “Restrict Editing” pane.Now you can safely send out the document for collaboration without the worry of having certain parts edited that should otherwise remain untouched.
Password Protect Editing of Word Document in Office 2016 / 2013. Open the Word document that you want to apply the editing restrictions to. Click the File menu at the top-left corner and choose Info. Click the Protect Document button and then select the Restrict Editing option from the drop-down list.
Set Editing Restrictions in Word 2013 documentsMicrosoft Word also allows us to restrict the user from editing & formatting documents created by Word. Do the following simple procedure to set the editing restrictions of a Word document.Step 1Open the Word document that you want to set the editing restrictions for.Step 2Click the File Tab and then click the Info option and then the Protect Document button that shows a list of options to be selected.Step 3Select the Restrict Editing option. This will open the actual document and it will also provide the option to set the editing restrictions in the Editing Restriction area.
Here you can set the formatting as well as editing restrictions on the document.Step 4Now check the Allow only this type of editing document within the Editing Restrictions and choose the No change (Read only) option in the dropdown list and then select Everyone in groups.Step 5Now after setting all restriction options click the Yes, Start Enforcing Protection button which will display a Start Enforcing Protection dialog box for asking the password so no one can change the setting. Now you can enter the password or simply leave it blank to set no password protection.Step 6At last click the Ok button and you will find that your document is editing protected. Remove Editing Restriction in Word DocumentsStep 1Open your restricted Word document that you want to remove the restrictions from.Step 2Click the File Tab and then click the Info option and then the Protect Document button that shows a list of options to be selected.Step 3Select the Restrict Editing option. This will display the Restrict Formatting and Editing area.Step 4Click over the Stop protection button.
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Editing Protected Word Document
Editing Password Protected Word Document
It will ask a password that you set at the time of setting editing or formatting restrictions for removing the editing restrictions, otherwise it will simply remove the restrictions.